Chapter 11
Day-to-day attendance
Each day, check who is in, clear anything waiting for a decision, and fix the odd mistake.
The Attendance page
- Daily board: everyone’s status for the chosen day: present, late, not in yet, on leave or off. Filter by department or status.
- Punch log: every punch with its time and how it was made (phone, phone with fingerprint or face, added by a manager, or closed automatically). Selfies and the check-in location open from the punch.
- Approvals: Forgotten punch-outs and Overtime waiting for a decision.
What the day codes mean
The Daily register
For people who have no phone to check in with. Managers open Daily register, pick a day and a site, branch or department, and mark each person Present, Half day or Absent. Nobody on the register needs the app.
- Each mark becomes an ordinary day of attendance, so it flows into payroll, the calendars and the punch log as usual.
- A day someone checked in themselves, or a manager edited by hand, can’t be marked over.
- You can’t mark a future day, a closed payroll month, or someone already marked as paid for that month.
Correct a day
Open the person’s attendance calendar, tap the day and add, move or remove punches. Every change is recorded in the activity log with your name.
Decisions
Approving in Stafrix is more than yes or no. Each decision can carry a note, and your own questions (set under SettingsApprovals).
- Missed punch
- Approve, or approve at a different time, or reject. Requests are under Corrections.
- Forgotten punch-out
- End the day at the shift end (default) or at a time you set, or count it as a full day, half day or unpaid.
- Overtime
- Approve all or fewer minutes, at the normal or a different rate, or reject.
- Leave
- See Leave and holidays.
Under SettingsApprovals you choose which managers’ notes employees can read. By default notes on leave and missed punches are shared; overtime and forgotten punch-out notes stay internal. Past decisions are listed under Approval history.
Tasks and announcements
Tasks
Give work to one or more people with steps to tick off. Employees see it in their Tasks tab and mark it done; you follow progress under Tasks.
Announcements
Post news to everyone or chosen departments. It appears on employees’ Home screen, and can also be emailed. Write it for me drafts the text when AI is on.
Notifications
Stafrix pushes approvals waiting for you and other updates to your phone and browser. Choose what you get under SettingsNotifications.
Write to us and a person from the Stafrix team will answer.